ONLINE REGISTRATION

PLEASE NOTE:  If at anytime you need to stop and return to this form later,  click the Save & Resume button below. A message will appear with a url address. SAVE THE URL ADDRESS to input it when you are ready to return otherwise you will need to start over again.

ANYONE WHO WISHES TO USE A GENERATOR MUST HAVE PRIOR APPROVAL FROM THE MADERA CHAMBER OF COMMERCE.  IF YOU DO NOT OBTAIN PRIOR APPROVAL AND BRING A GENERATOR, YOU WILL NOT BE ALLOWED TO USE IT.  NO EXCEPTIONS.

If you would like to share photos with us of your products, display, etc...we do our best to share them on our social media.

UPON RECIEPT OF THIS SIGNED CONTRACT AGREEMENT, SIGNED WAIVER, AND PAYMENT, YOUR  SPACE FOR THIS EVENT WILL BE CONFIRMED.

The Madera Chamber of Commerce Officers and Management reserve the right of the booth assignments, to curtail in whole or in part, that which may reflect against the character of the festival and to allocate a specified number of spaces per industry.  Sellers agree to the Contract Terms and Agreement and assume all liability for any loss or injury at the festival.  I have read and understand all the information given and contract agreement, and I hereby agree to all terms and conditions of this contract.

2023 Madera Pomegranate, Fruit, and Nut Festival Waiver for November 4, 2023:  The undersigned voluntarily agrees to participate in the the 2023 Pomegranate, Fruit, and Nut Festival sponsored by the Madera District Chamber of Commerce, who is conducting the Pomegranate, Fruit, and Nut Festival and is not undertaking any duty or responsibility for the undersigned. The undersigned agrees to assume full responsibility for all risk of bodily injury, death, disability, and property damage as a result of participating in the 2023 Pomegranate, Fruit, and Nut Festival and holds harmless the Madera District Chamber of Commerce, their directors, officers, agents, servants, volunteers, and employees.

BY MY SIGNATURE  (Signature line at bottom of this form):  By my signature, I hereby surrender any right to seek reimbursement from the Madera District Chamber of Commerce, their directors, officers, agents, servants, volunteers, and employees for any injuries sustained, financial loss, and/ or any liabilities incurred as a result of my participation in this event. 

Pomegranate, Fruit, and Nut Festival Contract Agreement

This contract is an agreement between individual Sponsor or Vendor and the Madera District Chamber of Commerce.  The Madera District Chamber of Commerce reserves the right to refuse service to anyone for any reason. By agreeing to participate in the Madera Pomegranate, Fruit, and Nut Festival, the following regulations must be followed.

Please read ALL information before returning contract. Please PRINT this agreement for your records.

BOOTH RESERVATIONS: 

• All reservations are available on a first come, first served basis.
• To keep the “fruit and nut” theme, all sponsors and vendors MUST have a fruit or nut theme. It is encouraged, but not required that all booths have a fruits or nut products.
• ALL FOOD AND BEVERAGE SERVICE AND PREPACKAGE FOOD VENDORS ARE REQUIRED TO SUBMIIT A CONCESSIONAIRE HEALTH PERMITAPPLICATION, YOUR CONCESSIONAIRE HEALTH PERMIT APPLICATION MUST ACCOMPANY THE MADERA POMEGRANATE, FRUT, AND NUT FESTIVAL CONTRACT AGREEMENT. THE MADERA CHAMBER WILL REVIEW & SUBMIT YOUR CONCESSIONAIRE HEALTH PERMIT APPLICATION TO MADERA COUNTY ENVIRONMENTAL HEALTH. ANY AND ALL FESTIVAL AND CONCESSIONARIE HEALTH PERMIT FEES MUST BE SUBMITED WITH APPLICATIONS.
• The Chamber office must approve all Food and Beverage Service Vendors and products in advance. Food and Beverage Service Vendor sales are reserved only for those who register and are approved as such.
• Vendors may NOT serve alcoholic beverages. Only Event Hosts are allowed sales of onsite alcoholic beverages for consumption. 
• All Food and Beverage Service Vendors must have a minimum of one product that contains a fruit or nut ingredient.
• All prepackaged food vendors may sell pre-packaged (for retail and or distribution) food items.

Deadline for reservations is October 6, 2023; an additional $50 service fee will be added to agreements received after the deadline date.

NOTE: Payment in full MUST be made for this contract agreement in order to process your space reservation and be a confirmed participant at the event. Cash, Check or Credit Card accepted.

Your cooperation with the following is critical to a successful set- up and overall event. FAILURE TO COMPLY WILL RESULT IN LOSS OF BOOTH SPACE WITH NO REFUND!

EVENT SET-UP and TEAR-DOWN

• Check-in and set-up begin at 7:00 a.m. and booth must be set-up by 9:30 a.m. **Food Service Vendors see below for check in times.
  Vehicles will check-in at gate according to their final instructions and will be directed to their booth location.

• Vehicles MUST be removed from the exhibition area to designated parking by 9:30 a.m. – NO EXCEPTIONS!
• Booth spaces must be always attended to during festival hours.
• Vehicles will not be allowed on festival grounds until 5pm and until festival attendees have cleared the grounds.
• ALL FINAL INSTRUCTIONS FOR CHECK-IN AND SETUP WILL BE SENT AT LEAST ONE WEEK PRIOR TO EVENT

BOOTH SPACES:  All booth spaces measure 10’ x 10’, unless stated as part of a package

• TABLE/CHAIRS WILL NOT BE PROVIDED.
• Booth must be kept clean, free of storage boxes and professional looking. Participant’s clothing should be neat, clean, and discreet.
• No music will be played at your booth unless previously approved.
• All products, including attire and exhibits must be appropriate for family viewing.
• Vendors may handout material about their organization only within the confines of their booth space.
• Vendors are solely responsible for merchandise, exhibits and other equipment and agree to hold-harmless and indemnify the festival host, and its associates, and festival volunteers for anything lost, stolen or damaged.
• Only the use of hand trucks for restocking of booth, no cars and/or commercial vehicles will be allowed to drive on the festival grounds during the festival hours.
• Product sales are allowed in designated booths. Vendors may sell pre-packaged (for retail and or distribution) food items but must submit the Concession Application along with Contract Agreement.
• Vendors are responsible for the disposal/removal of trash at conclusion of the festival from their designated space, including packaging. Trash cans and bins will be available onsite.
• No generators are allowed without prior approval from the event host. Power request must be submitted with contract agreement along with appropriate payment. Extension cords will be required for power and must be provided by the participants.
• Any licensing & CA State Sales Tax compliance are the responsibility of the vendor. All fire, health and any other laws and regulations applicable to the use of such space type and cost are the responsibility of the vendor.

PROVISIONS 

• If automobiles or large equipment will be used in your exhibit, contact the Chamber at (559) 673-3563 prior to submitting this contract agreement to obtain authorization for the use of the auto or equipment.

CANCELLATION POLICY: Any cancellation must be in writing and received in the Chamber Office no later than October 6, 2023, to be considered for a refund.

 **FOOD & BEVERAGE SERVICE VENDORS INFORMATION (including FOOD/BEVERAGE PREPACKAGE AND SAMPLES)

CHECK IN AND SETUP BEGINS AT 6:30 a.m. AND ENDS AT 8:00 a.m.  FOOD SAFETY INSPECTIONS MUST BE COMPLETED PRIOR TO THE OPENING OF THE FESTIVAL AND WILL BEGIN PROMPTLY AT 8:00 a.m.  FAILURE TO COMPLY WILL RESULT IN LOSS OF BOOTH SPACE WITH NO REFUND.  Vehicles MUST be removed from the exhibition area to the parking lot by 8:00 a.m. – NO EXCEPTIONS!

 ALL EVENT PARTICIPANTS WILL BE REQUIRED TO FOLLOW FEDERAL, STATE, COUNTY, CITY, AND MADERA CHAMBER OF COMMERCE PUBLIC SAFETY MANDATES REGARDING COVID-19 SAFETY AND PROTECTION THAT ARE IN PLACE AT THE TIME OF THIS EVENT.  FAILURE TO COMPLY WILL BE PENALIZED BY EXPULSION FROM THE EVENT WITH NO REIMBURSEMENT OF REGISTRATION FEES.

PAYMENT INFORMATION AND PROCESSING

Upon submitting this contract agreement, there are several methods to pay:

- Online Credit Card Payment

- Call the Madera Chamber of Commerce at 559.673.3563 to pay over the phone by credit card

- Mail a check payable to:  Madera Chamber of Commerce and mail to: 120 North E Street, Madera CA   93638

- Visit our office at the mail address above to pay by check, cash, or credit card