NEW! Electronic Registration
See Below Details To Sign Up Electronically
JUNE 22 FROM 4:00 pm – 8:00 pm
Hatfield Hall & Patio, Madera District Fairgrounds
4:00 – 5:15 PM Business to Business Networking Includes the Following:
Businesses, Service Clubs, Non-Profit Organizations and Government Agencies
No cost to attend but must register online for tickets or pick up at Chamber Office
Hosted Beverages & Refreshments – Door Prizes
Public Attendance 5:30 – 8:00 PM
No Host Beverages & Food – Door Prizes – Live Entertainment
Platinum Sponsorship
- Priority selection of booth space beginning NOW (Application and payment must be submitted to qualify and confirm)
- One (1) 10×10 Booth Reservation
- Listed as a PLATINUM Sponsor on all Business Extravaganza & Home Expo promotional literature, advertisements, and announcements, including our website*
- Free Electronic Ad in Community Edition Newsletter (to be used after event but prior to 2023 event)
- Logo Hyperlinked from Madera Chamber website
- NEW!!! Onsite Social Media Promotion
- Recognition Plaque
- Individual Business Recognition in Event Guide
- Complimentary Meals and Beverages during the event ($30 value)
Gold Sponsorship
- Priority Selection of booth space beginning NOW (Applications and payment must be submitted to qualify and confirm)
- One (1) 10×10 Booth Reservation
- 15 tickets to the Business-to-Business Networking Event
- Recognition as a GOLD Sponsor on all Business Extravaganza & Home Expo promotional literature, advertisements, and announcements, including our website*
- Free Electronic Ad in Community Edition Newsletter (to be used after the event but prior to 2023 event)
- Recognition Plaque
Silver Sponsorship
- Priority selection of booth space beginning May 17 (Application and payment must be submitted to qualify and confirm)
- One (1) 10×10 Booth Reservation
- 5 tickets to the Business-to-Business Networking Event
- Recognition as a SILVER Sponsor on all Business Extravaganza & Home Expo promotional literature, advertisements, and announcements, including our website*
- Recognition Certificate
*DEADLINE – PLATINUM, GOLD and SILVER SPONSORSHIP PACKAGES must be secured by June 2, 2023 for guarantee of placement among listings of sponsors in Business Connect 2023 promotional literature.
Exhibitor Space – $150
Exhibitor Space – Volunteer Based Non Profits – Call 673-3563
CONTRACT TERMS AND AGREEMENTS FOR SPONSORS/EXHIBITORS
This contract is an agreement between individual Sponsors, Exhibitors, and the Madera District Chamber of Commerce. The Madera Chamber of Commerce reserves the right to refuse service to anyone for any reason.
BOOTH RESERVATIONS
- Platinum Corporate sponsorship reservations are available NOW on a first come, first served basis
- Gold Corporate sponsorship reservations are available beginning NOW
- Silver Corporate sponsorship reservations are available beginning May 17
- Exhibitor space only is available beginning May 24
- NOTE: Payment in full MUST accompany this application for space reservation to be processed and confirmed. Cash, Check or Credit Card accepted.
BOOTH SET-UP: Your cooperation with the following will be greatly appreciated
- CHECK IN AND SETUP BEGINS AT 8:00 A.M. AND ENDS AT 2:00 P.M. FAILURE TO COMPLY WILL RESULT IN LOSS OF THE EXHIBITOR’S BOOTH SPACE WITH NO REFUND TO EXHIBITOR. BOOTH COULD BE REASSIGNED.
- Each exhibitor must check in at the entrance to Hatfield Hall.
- Exhibitor vehicles MUST be removed from the exhibition area by 2:00 P.M.
BOOTH SPACES: All booth spaces measure approximately 10’ x 10’, outdoor locations may vary in size. Power sources are limited. Extension cords, power strips, etc. will NOT be provided by the Madera Chamber of Commerce.
- One 8-foot table with two chairs
- Table covering is NOT included. You must provide your own table covering. All tables must be covered.
- Full curtained backdrop on which to display company banner and information (indoor booths only). Corner End booths will have half a wall with a backdrop instead of a full wall. Patio booths do not have curtains.
- Booth spaces must be attended to always during public event hours. Spaces must be kept clean and professional looking.
- Product sales are allowed in all booths.
- City of Madera Business License & CA State Sales Tax compliance are the responsibility of the exhibitor. All fire, health and any other laws and regulations applicable to the use of such space type and cost are the responsibility of the exhibitor.
- Absolutely no exhibitor may sell food or beverage items unless it directly relates to your business classification.
- NO BEVERAGES of any kind are to be sold or given away by Exhibitors unless part of your door prize, to be presented during the scheduled time.
- All exhibitors are limited to a small, wrapped candy or similar item.
FOOD & BEVERAGE INFORMATION
- FOOD VENDORS: All food vendors, whether for profit or not-for-profit, are required to complete and submit with your application a health permit. Food includes any food and/or beverages which is sold or given away. To obtain your health permit application, contact the Madera Chamber of Commerce at (559) 673-3563.
- Food sales are reserved for Food Exhibitors only. The Chamber office must approve all sales of food products in advance.
- NO BEVERAGES can be sold or distributed. The Madera Chamber reserves the right to beverage service.
CULMINATION OF THE EVENT
All exhibitors must remove their exhibits the night of the event, but not prior to the conclusion of the event at 8:00 p.m.
PROVISIONS – Each Exhibitor will provide and be responsible for the following:
- One door prize ($25 minimum; more than one prize may be given)
- Container to collect business cards or blank cards for door prize
- Display of door prize
- Blank card for attendees who do not have business cards for drawing entry
- Table Covering
CANCELLATION POLICY – Any cancellation must be in writing and received in the Chamber Office no later than five working days prior to the event. Upon written request, refunds may be made within 30 days following the event if the space can be re-contracted to another party.